All Faculty and Staff

Your card can be issued at the Photo ID Window in Blumenthal Hall during our regular operating hours. In most cases, your card will be issued immediately while you wait!

Please bring a form of photo identification, such as a driver's license or passport, and any documentation as noted below. A paycheck stub is only valid with a second form of ID. If you have not yet received your first regular paycheck, please also bring a copy of your appointment letter or Payroll Authorization Form (PAF). We can not issue you a Faculty/Staff ID before your initial appointment date as stated on your appointment letter.

Not all employees are eligible for the same privileges or benefits. Please see the table on this page for more information.

A faculty/staff Rutgers-Newark Photo ID Card can be issued to you anytime after you receive your first regular paycheck (not advance paycheck). It is always helpful if you bring a copy of your appointment letter or Payroll Authorization Form (PAF) with you. You must have a valid permanent Social Security Number to have an ID card issued.

A Rutgers-Newark Photo ID Card can be issued to you with the submission of an authorization form signed by the head of your department or division. The proper form can be downloaded below:

Type 4 ID Card Request Form (pdf format)

Type 4 cards are issued for up to a year, after which they must be renewed by again submitting a signed request form with updated information. Do not discard your expired ID card.

You are not eligible for a faculty/staff card. You will be issued a student photo ID card, if you do not already have one.

Type 6 employees who are registered Rutgers students are only eligible for a Graduate student Photo ID Card. Type 6 employees who are not registered Rutgers students are eligible for a Type 6 Employee card. For these individuals, a Photo ID Card can be issued to you anytime after your appointment start date, with proper documentation. Do not discard your expired ID card.

A Rutgers-Newark Photo ID Card can be issued to you anytime after you receive your first paycheck. It is always helpful if you bring a copy of your appointment letter or Payroll Authorization Form (PAF) with you. We can not issue your card before your appointment date. Do not discard your expired ID card.

Coadjutant faculty can only receive a Rutgers-Newark Photo ID Guest card by request of your department chair if library borrowing privileges are necessary to perform job duties. If a Rutgers student, they are only eligible for a student card. There is a $5.00 fee to have this card issued or renewed.

Visiting Scholar ID Card Request Form (pdf format)

Visiting Scholars are eligible to receive an ID card that grants them the privilege to use University services such as the library system. There is a $5.00 fee to have this card issued or renewed. The replacement fee for lost, damaged, or missing card is $15.00. Do not discard your expired ID card.

A Photo ID card can be issued to you with the submission of an official form signed by the head of your department requesting such privileges. The proper form can be downloaded below:

Visiting Scholar ID Card Request Form (pdf format)

Visiting Scholar ID cards are issued for up to a year, after which they must be renewed by again submitting a signed request form with updated information.

Upon retirement, you will automatically receive a letter from University Human Resources explaining how you can get your retiree ID card. Bring this letter with you to the ID card office on your campus (listed on the letter). Please remember to have an additional form of identification with you, such as a photo driver's license or passport. You must also turn in your old Faculty/Staff ID card, or pay a $15 replacement fee. We can not issue your retiree ID before this letter is issued by University Human Resources. We can not accept a letter from your department.

If you have retired several years past, or have lost the letter, you can request a new one from University Human Resources (732/445-3020).

If you have the old "green" type of retiree ID, you can exchange it for a Photo ID Campus Card without a letter, with proper photo ID.